The Catholic University of America

Student Health Services

Eugene I. Kane Student Health and Fitness Center / 202-319-5744 / / Student Health Services Website
Student Health Services operates an outpatient primary healthcare facility for students. In addition to providing medical care for illnesses and injuries, a team of medical professionals are actively involved in campus health education. The staff helps students better understand the nature and causes of medical problems and injuries, the importance of treatment and prevention. To promote lifelong wellness and to support academic success, students are encouraged to learn how to reduce their risk of disease and injury and to make appropriate lifestyle choices.

Washington, DC requires all students under the age of 26 to submit documentation of their immunizations.  The Catholic University of America is in compliance with this law.  All students under the age of 26 are required to submit these records. Your information must be submitted through the student health portal.  Please do not email or fax records directly to our office as they will not be entered. The student health portal is NOT the same as Cardinal Station.

You will need to register for the student health portal to begin record submission. The address to register is . You will use your University ID number as your username when you register and be asked to answer a few security questions.  A temporary password will be sent to your email. After logging in with that you can create your own password.   Please use your University email to make sure you receive the email with the temporary password.

After registering for the portal, follow the following instructions to submit your records.

·         Log into the portal using your username (University ID number) and password

·         At the top of the screen, you will see a tool bar, please click on the FORMS tab.  You will see a form listed as “Immunization History for Portal”

·         Click on this and open it.  Enter the dates of your vaccines from the vaccine document you should have into the matching blanks (for instance, enter the dates from your MMR vaccine in the record you have into the MMR spaces in the form)

·         After you enter ALL your dates, hit SUBMIT at the bottom of the form.

·         Look at the top toolbar again, you will see “Document Upload.  Click this and you will see a drop down and click “immunizations” and UPLOAD your personal vaccine document.

·         You must complete both entering the dates into the form and uploading the supporting vaccine record to complete the record submission.

The required immunizations are:

·         2 MMR vaccines with the first vaccine on or after the first birthday (or a blood test documenting immunity to measles, mumps and rubella)

·         3 Hepatitis B vaccines (or a blood test documenting immunity)

·         2 Varicella vaccines (first one on or after the first birthday) or history of the illness or blood test documenting immunity

·         Tdap vaccine within the past 10 years.  Please check your Tdap date.  If it was given more than 10 years ago it will not be accepted and your records will be incomplete.

·         First year UNDERGRADUATE STUDENTS are additionally required to have received the Meningococcal conjugate vaccine, Menveo or Menactra (MCV or MPSV4) on or after the 16th birthday.  If you choose to decline it, you must submit a signed waiver declining it which is on our web site .

Please make sure you have received all required immunizations and submit them correctly.

If your record is incomplete or not submitted by the due date, you will be charged a $100 late fee. The due dates are noted on the Student Health Services web site.

Noncompliance of Immunization Requirement

A student who has not provided documentation of immunity to Student Health Services as required by this policy jeopardizes their continued enrollment at the University. A restrictive hold will be placed on that student’s account on the add/drop deadline date preventing registration for the following semester until the above noted documentation has been provided.
Student Health Services Staff
The Student Health Services staff includes a board-certified family physician and three Board Certified Nurse Practitioners. The staff also includes an office manager, two Registered Nurses. There are always at least two health care providers available to see patients Monday through Friday during business hours.
Student Health Services Hours of Operation
Student Health Services is open Monday through Friday, 9 a.m. to 12:30 p.m. and again from 1:00 p.m. to 5 p.m. We are also open on Saturdays from 9 a.m. to 1 p.m. for sick visits. It is understood that students have schedules to keep and given this, students are encouraged to make appointments whenever possible. Appointments can be made by phone or on line through the patient portal. Emergencies are always given priority. Service is provided for all medical problems from the most mundane to the more complex. Should a specialty referral be necessary, we work closely with many local specialists for referrals. Student Health Services is a “specialist” in caring for the college-age population and promotes wellness through counseling and education regarding positive health behaviors.
After-hour options
After-hours coverage is provided by the family physicians at Fort Lincoln Family Medicine Center. If a student has a medical problem or injury that cannot wait until routine office hours, the student should call the Providence Hospital operator at 202-269-7000 and identify himself or herself as a CUA student. The family practice physician will either give phone advice, advise them to follow up at SHS when we open or ask the student to report to the emergency room at Providence Hospital. The student may also choose to visit any local emergency room of their choice. These instructions are on the Student Health Services answering machine and website,
Fees and Billing
There is no charge to be seen at Student Health Services. There are, however, fees for on-site lab testing, nebulization treatments and certain medical supplies. These fees are billed to student accounts.
All full time students are required by the university to have health insurance coverage. Health insurance is not required for visits to Student Health Services but is required for any lab or X-ray studies requested by the physician or nurse practitioner. Any medical care received outside of Student Health Services is the responsibility of the student. Check the details of your health insurance coverage. All students need to have a duplicate or a photocopy of their insurance card. All students, regardless of their insurance carrier, are eligible to be seen at Student Health Services.
Emergency Notifications
When students have a significant illness or injury, they are encouraged to sign a consent form that gives the Student Health Services staff permission to speak with their families. If the student desires, a call can be initiated to their parents.
All health service records are confidential. No medical information will be released, either verbally or in writing, without the patient’s written permission. This restriction on information release applies to parents, faculty and university staff. Student Health Services does not have an overnight infirmary. If a student is felt to be too ill to return to the residence halls, he or she will be referred to the emergency room. The provider will request the student’s permission to contact the Dean of Student’s office, and the student is encouraged to contact their parent or emergency contact.
Student Health Services has a limited on site pharmacy.  We stock many over the counter medications as well as some few generic prescription medications. This is provided as a convenience to students that are seen at Student Health Services and prescribed medications by the health care provider. These medications will be billed to the student account. Due to HIPAA regulations, we are not able to use pharmacy insurance coverage.  We do not serve as a free standing pharmacy that outside providers can fax or send prescriptions to. A student can always get a prescription from the provider that sees them and have the prescription at the pharmacy of their choice.